Every document, collected once and kept safe.
Students upload from a secure link. Checklists show what has arrived, what is missing and what is about to expire, and every view is logged.
Collection without chasing
Collect student documents through secure upload links with checklists, expiry alerts, encryption and a full access log.
Upload links
Send one secure link. The student sees exactly which documents are needed and uploads from their phone.
Checklists per stage
Applications, offers and visa files each have their own checklist, pre-filled with what is already in the vault.
Expiry alerts
Passports, test scores and bank statements carry expiry dates, with alerts before they lapse.
Versions kept
SOP drafts and revised statements keep every version, with the counsellor-approved one clearly marked.
Encrypted storage
Files are encrypted at rest and in transit. Access is limited to the assigned counsellor and admins.
Every view logged
Each view and download is recorded with the user and time, visible to admins in the audit log.
Four steps, one record.
How a typical consultancy runs Document Vault day to day.
Request
Choose a checklist and send the upload link to the student by email or message.
Upload
The student uploads documents, which are sorted onto the right checklist line.
Verify
The documentation team marks each file verified or asks for a re-upload with a note.
Reuse
Verified documents flow into applications and visa files without being asked for twice.
What the AI does here
Documents are read so the team checks quality, not filenames.
- Recognises the document type and files it on the right checklist line
- Reads expiry dates from passports and test score reports
- Flags blurred scans, missing pages and name mismatches
- Checks bank statement dates against the visa funds window
Suggestions, not decisions
The AI drafts and flags. Counsellors review, edit and decide, and every change is recorded on the student's timeline.
Explained every time
Each suggestion shows what it was based on, so a counsellor can check it before acting.
About Document Vault
Does the student need an account to upload?
Who can see a student's documents?
What file types are supported?
Can we delete a student's documents?
Student Pipeline
Eight stages that mirror how a student actually moves through your consultancy, with counts per stage, per counsellor and per branch.
Application Tracker
Applications per university with deadlines, status, offer conditions and deposit dates.
Visa File Checklist
Each destination has its own checklist, built from official guidance and shown with its source and last-checked date.
BOARDING NOWStart your next intake organized.
Your boarding pass is ready.
Bring your counsellors and your current lead sheet. We will set up the rest.