Every student's journey, from first call to visa file.
AbroadBasics360 tracks every lead, matches students to the right courses with AI, manages applications and documents, and keeps your commissions in order.
Eight stages. Every student in view.
Enquiry to enrolled on one board, counted per stage and per counsellor, so nobody waits a week for a callback.
Explore the pipelineEvery source, captured
Website forms, walk-ins, education fairs, referral partners and Excel imports all arrive as leads with their source tagged.
Stale leads surface first
Students with no contact for 5 days rise to the top of their counsellor's list, marked in red.
A shortlist in minutes, with the reasons attached.
Scores, budget, preferred countries and intake go in. A ranked list of good fits, stretches and safe options comes out, each with why it matched.
See how matching works| Course · University | Fit | Why it matched | Band |
|---|---|---|---|
| MSc Data ScienceUniversity of Glasgow · UK | 92 | IELTS 7.0 vs 6.5 requiredWithin ₹30-35LSept intake open | Good fit |
| MSc Data AnalyticsUniversity College Dublin · IE | 89 | CGPA 8.4 clears 2:1Stay-back routeJan option | Good fit |
| MSc Data ScienceUniversity of Leeds · UK | 86 | UG maths confirmedFees in range | Good fit |
| MSc Data ScienceUniversity of Edinburgh · UK | 71 | Competitive cohortTop of budget | Stretch |
| MSc Business AnalyticsUniversity of Limerick · IE | 95 | Entry criteria metLower tuition | Safe |
- Test scores and academic grades
- Total budget including living costs
- Preferred countries and intakes
- Study gaps and work experience
- Post-study work interest
Good fit, stretch, safe
Every option is banded, so the student sees a balanced list rather than ten universities they may not get into.
Sources on every course
Entry rules and fees are shown with their university source and the date they were last checked.
Counsellors stay in charge
Remove, reorder or add courses. The student only sees the shortlist once a counsellor has reviewed it.
Deadlines that turn red before they slip.
Every application with its deadline, status, offer conditions and deposit due date. Anything due within a week is marked in red.
Open the tracker| Student | University · Course | Status | Next condition | Deposit |
|---|---|---|---|---|
| Rohan Gill | Trinity College DublinMSc Computer Science | Submitted | Decision pending | - |
| Nisha Patel | University of WarwickMBA | Offer · conditional | IELTS 7.0 by 30 days | £2,000 in 3 days |
| Aditya Sen | Arizona State UniversityMS Electrical Eng. | Offer · I-20 issued | SEVIS fee pending | Paid |
| Vikram Iyer | Seneca PolytechnicPG Dip. Analytics | Offer · LOA | Tuition deposit | CAD 2 days |
| Diya Kapoor | Monash UniversityMaster of Public Health | Drafting | Closes in 5 days | - |
| Tara Bhat | University of LeedsMSc Marketing | Offer · unconditional | CAS requested | Paid |
One application deadline and two deposits. Each counsellor gets a reminder two days before.
Offer conditions as tasks
"IELTS 7.0 within 30 days" becomes a dated task, not a line buried in a PDF.
Collect every document. Build every visa file.
Students upload from a secure link. Country-wise checklists show what has arrived, what is missing and what is about to expire.
View visa checklistsChecklists for the destinations your students choose.
Know what every university owes you.
Commission due per enrolled student, invoices raised and payments received, in each university's own currency.
Track commissions| University | Enrolled | Claim | Status |
|---|---|---|---|
| University of Leeds | 6 | £14,400 | Invoice raised |
| Arizona State University | 4 | $9,600 | Paid |
| Seneca Polytechnic | 5 | CAD 11,250 | Awaiting census |
| Monash University | 3 | AUD 10,800 | Overdue 18 days |
| University College Dublin | 4 | €8,800 | Paid |
Claims built from enrolments
When a student is marked enrolled, a commission claim is drafted with the agreed rate, so no enrolment goes unclaimed.
The whole day's follow-ups, in a pocket.
Counsellors see today's calls and reminders, log notes straight after a conversation and update a stage from the fair floor.
About the appGood morning, Rahul
Today, sorted
Calls, deposits due and documents received, ordered by urgency the moment the counsellor opens the app.
Notes after every call
Typed or dictated, saved straight onto the student's timeline.
Reminders
Nudges before every deadline.
One record per student, shared by every desk.
Front desk, counsellors, the documentation team and accounts work from the same student passport.
Excel and CSV import
Bring your existing lead sheets in with column mapping and duplicate checks.
Branches and sub-agents
Separate pipelines per branch or partner, with owner-level reporting across all of them.
Roles and permissions
Counsellor, documentation, accounts and admin roles, each seeing only what they need.
Student progress link
Students track their own journey and upload documents from one secure link, no account needed.
Full audit trail
Every stage change, document view and download is logged with who did it and when.
What consultancies ask first.
Something else on your mind? Connect with us and a product specialist will reply.
Can we import our current leads from Excel?
Does it work for multiple branches?
Is student data secure?
Which countries' checklists are included?
Can students see their own progress?
Does it guarantee visas?
BOARDING NOWStart your next intake organized.
Your boarding pass is ready.
Bring your counsellors and your current lead sheet. We will set up the rest.